Awesome outdoor event ideas
Outdoor events are a fantastic way to celebrate weddings, parties, corporate gatherings, and more. But planning an outdoor event requires attention to important details like seating, shelter, and keeping your guests comfortable, especially when dealing with unpredictable weather. In this blog, we’ll cover how to plan the perfect outdoor event by focusing on the right table and chair rentals, tent solutions, cooling options, and more.
Section 1: Renting the Right Tables and Chairs
Choosing the right tables and chairs is one of the most important aspects of event planning. Whether you’re hosting a wedding or a corporate event, the right rentals will provide comfort and elevate the event's overall aesthetic.
Popular Chair Rentals:
Chiavari chairs are ideal for weddings and elegant affairs. Available in various colors, they bring a sophisticated touch to any setup.
For casual events, foldable chairs like Samsonite folding chairs or white resin folding chairs are both affordable and comfortable.
Looking for something unique? Wooden chair rentals and black chiavari chairs can give your event a more rustic or contemporary look.
Table Options:
72-inch round tables are great for large gatherings, seating 8-10 guests comfortably.
Cocktail tables like the 30-inch round tables are perfect for standing receptions or cocktail hours. Add a touch of elegance with cocktail table linens in colors that match your event’s theme.
If you need longer seating options, consider banquet tables paired with banquet table linens to create a polished look.
Be sure to also check out table linens and tablecloth rentals to match your theme. Popular sizes include 120-inch round tablecloths for round tables and 90x132 tablecloths for rectangular tables.
Section 2: Tent Rentals for Outdoor Comfort
Whether it’s for shade from the sun or shelter from the rain, a tent is essential for any outdoor event. Tent rentals are available in a wide range of sizes and styles to accommodate your needs, from a small 10x20 tent for backyard parties to a larger 20x40 tent for weddings.
Types of Tent Rentals:
Wedding tents often come with decorative features like arches for weddings, tent lights, and tent floors to create a beautiful, elegant atmosphere.
For hot summer days, consider renting an air-conditioned tent or a tent with air conditioning to keep your guests cool.
Tent heaters are also available for colder months, ensuring that your event is comfortable regardless of the season.
For larger events, you might need additional equipment like misting fans, swamp coolers, or generators like the Honda EU7000is to keep the event running smoothly.
Section 3: Keeping Guests Comfortable with Cooling and Heating Rentals
Outdoor events in extreme weather can be a challenge. But with the right cooling and heating solutions, you can keep your guests comfortable no matter what.
Cooling Solutions:
Misting fan rentals are perfect for outdoor summer events, providing a cool mist to keep the temperature down.
If you’re hosting an event in a particularly hot climate, you may need an air conditioner for a tent or portable swamp coolers. Both options are great for keeping the inside of the tent cool and pleasant.
Looking for quieter cooling solutions? Consider renting a Honda super quiet generator to power your cooling devices without disturbing your event.
Heating Options:
For cooler seasons, tent heaters are a must. Portable tent heaters or LB White heaters are commonly used for weddings and parties.
You might also consider patio heaters for outdoor seating areas to ensure your guests remain warm and comfortable.
Section 4: Creating the Perfect Atmosphere with Dance Floors, Lighting, and More
A great event needs the right ambiance, and nothing says celebration quite like a dance floor. Whether you're planning a wedding reception or a lively backyard party, a dance floor rental can bring your event to life.
Dance Floor Options:
A 12x12 dance floor is perfect for smaller gatherings, while a 24x24 dance floor works well for larger events.
Add an extra level of fun with LED dance floors, light-up dance floors, or even checkered dance floors for a retro feel.
To complete the look, be sure to consider tent lighting options like string lights or globe lights to set the mood once the sun goes down. If you're hosting a night-time event, tent lighting is essential for both visibility and atmosphere.
Section 5: Specialty Rentals: Turf, Flooring, and Décor
Don’t forget about the little details that can make your event truly special. Rentals like artificial turf, temporary flooring, and gazebo rentals can help create the perfect atmosphere for your guests.
Décor and Specialty Rentals:
If your event is outdoors on grass or uneven surfaces, consider renting temporary flooring or artificial turf. This can give your event space a polished look while ensuring comfort for your guests.
Need additional shade or seating areas? Gazebo rentals and arches for weddings are perfect for creating beautiful ceremony spaces.
Finish off your décor with elegant table overlays, chair sashes, and even napkin rentals to ensure every detail is in place.
Conclusion:
Planning an outdoor event doesn’t have to be stressful when you have access to all the right rental equipment. Whether you need tables and chairs, tents, or cooling and heating solutions, renting from a professional company can save you time, money, and hassle. From chiavari chairs to dance floors, portable air conditioners, and misting fans, you now know all the essentials to ensure your event is a hit. Be sure to book your party rentals in advance, and contact us for expert advice on planning the perfect outdoor event!